You’ve got the color-coded pens, the fancy planner, and a to-do list longer than your arm (maybe both combined!). So why does it feel like you’re spinning your wheels and getting nowhere?
Here's the hard truth: your to-do list might be the very thing holding you back. Let’s dive into why this happens and, more importantly, how to fix it.
The to-do list trap
To-do lists are meant to organise your day but often they morph into overwhelming beasts that leave you feeling defeated before you even start. Why?
How to fix your to-do list trap
Your to-do list doesn’t need to be the enemy. With a few tweaks, it can go from chaotic to empowering.
Each day, identify the three most important tasks that align with your big-picture goals. These should be actions that drive results, not just tick boxes. Everything else? Put it on a separate “later” list.
Use the Eisenhower Matrix:
This framework ensures you’re focusing on what truly matters.
Stop multitasking - it’s killing your productivity. Instead, assign specific time blocks. I like to use a Pomodoro timer. This helps you stay focused and avoids the classic “I’ll just do this quick thing first” spiral.
Tools like Asana, Trello, or ClickUp can automate reminders, track progress, and keep your team in sync. Not everything needs your personal touch. An OBM (Online Business Manager) can also help you streamline operations, so you can focus on your genius zone.
At the end of each week, assess what worked and what didn’t. Did your to-do list reflect your priorities or did it get hijacked by distractions? Use these insights to refine your approach.
Your to-do list is an empowering tool, not a dead weight that drags you down. By keeping it simple, strategic, and aligned with your bigger vision, you’ll reclaim your time and energy for what truly matters.
So rockstar, let’s stop being slaves to the list and start running the show. Need help getting there? An OBM might just be your new secret weapon.